Construction Coordinator Intern

Role Overview

The Construction Coordinator supports the Construction Manager and Director of Construction by coordinating administrative, contractual, and documentation-related activities across assigned construction projects. This role plays a key part in maintaining accurate project records, supporting trade contracting processes, and ensuring smooth communication between construction, accounting, and site teams.

Key Responsibilities

Project & Schedule Coordination

• Assist with the preparation and maintenance of construction project schedules
• Prepare and maintain project folders for new construction projects

Contracts & Change Management

• Prepare Trade Contractor Agreements (TCAs), Change Orders (COs), Change Directives, and related contract documentation
• Track, update, and maintain logs for all Contract Agreements, Change Orders, RFIs, and Site Instructions
• Distribute contracts and change documents for execution and monitor timely return
• Scan, stamp, file, and maintain executed contract documentation in both physical and electronic systems
• Forward executed agreements, scopes of work, job numbers, and cost codes to Accounting and Site teams

Procurement & Tendering

• Prepare Request for Proposals (RFPs) and tender packages
• Prepare bid comparison analyses to support trade selection
• Draft trade contracts, scopes of work, and payment schedules
• Prepare purchase orders for suppliers as required

Documentation & Tracking

• Maintain Shop Drawing and Cut Sheet transmittal and review status logs
• Prepare and track Owner Change Orders (OCOs)
• Ensure all project documentation is accurate, current, and well-organized

Qualifications

Required

• Currently enrolled in a post‑secondary program related to Construction Management, Civil Engineering, Architecture, Engineering Technology, or a related field
• Strong organizational skills with the ability to manage multiple tasks and priorities simultaneously
• High attention to detail and comfort working with technical and contract‑related documents
• Strong written and verbal communication skills
• Proficiency in Microsoft Office (Word, Excel, Outlook; PowerPoint an asset)
• Willingness to learn and take initiative in a fast‑paced construction environment
• Comfortable working both in an office setting and on active construction sites
• Ability to work collaboratively as part of a project team

Preferred

• Previous co‑op, internship, or summer experience in construction, engineering, or project coordination
• Exposure to construction documentation such as RFIs, change orders, shop drawings, schedules, or contracts
• Basic understanding of construction sequencing and project lifecycles
• Experience or coursework related to project management or project controls
• Familiarity with construction drawings and specifications