INTERNSHIP: PROGRAM COORDINATOR ASSISTANT

WHO WE ARE

Seagull Institute empowers students to soar to their highest potential through transformational learning experiences that combine cross-cultural education, hands-on professional development, and customized study abroad programs worldwide.

Inspired by Jonathan Livingston Seagull, we guide students through their own Hero’s Journey—challenging them to push beyond limits and preparing them for the real world with practical skills, leadership development, and personal growth.

Seagull Institute is more than a study abroad provider. We are trusted partners, builders of opportunity, and catalysts for lifelong growth.

WHO ARE WE LOOKING FOR

You do not wait for perfect clarity to move work forward, you ask the right questions, propose solutions, and take ownership of outcomes.

You thrive in fast-paced environments, think clearly under pressure, and take pride in doing things exceptionally well. You bring ownership, energy, and a strong Can-Do Attitude to everything you do.

You are highly organized, reliable, and execution-focused. You are comfortable supporting programs both behind the scenes and on the ground. You take pride in administrative accuracy, logistical coordination, and participant support. You follow processes, adapt quickly when priorities shift, and consistently close loops without being reminded.

This is not a standard 9-to-5 role. Flexibility and responsiveness are expected during peak program periods and when working across time zones. If you want to build meaningful relationships, design impactful programs, and contribute to something bigger than yourself, we would like to hear from you.

We operate with an entrepreneurial mindset; we are looking for people who are proactive, resourceful, and comfortable taking ownership.

WHY IT MATTERS

“When you have a strong enough WHY, you can bear almost any HOW.” This mindset drives Seagull: we raise standards, push past limits, and deliver exceptional programs for our partners and students. Tell us in your cover letter why this mission matters to you.

POSITION OVERVIEW

As a Program Coordinator Assistant, you will support the preparation, coordination, and delivery of Seagull Institute’s educational and intercultural programs.

This internship is hands-on and immersive. You will be involved in program planning, logistics, on-the-ground coordination, and participant support, contributing directly to the quality of the experience delivered to students and young professionals from around the world.

Working closely with Seagull’s international team, you will gain practical exposure to program coordination, event operations, and participant experience management in a fast-paced, multicultural environment. Seagull operates with a strong entrepreneurial mindset, valuing autonomy, ownership, and problem-solving.

This role is ideal for a motivated, organized, and proactive individual looking for a meaningful internship with real responsibility, strong learning outcomes, and a clear “before and after” professional experience.

KEY RESPONSIBILITIES

• Support program planning and coordination before and during program delivery
• Assist with logistics including venues, transportation, catering, supplies, and materials
• Help prepare classrooms and program spaces
• Support participant coordination, communication, and on-site needs
• Create and manage program documents (participant lists, certificates, schedules, badges)
• Update and maintain CRM and internal tracking tools (e.g., Monday.com)
• Assist with staff travel coordination when needed
• Support post-program wrap-up including surveys, feedback collection, and documentation
• Flag issues early and contribute to continuous improvement of program operations

EXPECTED OUTCOMES

• Programs are prepared thoroughly and executed smoothly
• Participants feel supported, informed, and well cared for throughout their experience
• Administrative and logistical tasks are completed accurately and on time
• Coordination issues are identified early and resolved quickly
• Program teams can rely on your responsiveness, follow-through, and professionalism

LOCATIONS

• Chicago, USA
• Paris, France
• Toronto, Canada

This position is primarily remote during program planning and preparation phases. On-site presence is required during live program delivery, depending on program location and needs. Availability and flexibility are expected during program periods.

QUALIFICATIONS & SKILLSRequired:

• Strong follow-up and follow-through habits, with a proven ability to close and deliver on growth goals
• Ability to manage multiple deadlines, pivot quickly, and adapt in fast-paced environments
• Entrepreneurial mindset with a solution-oriented, proactive approach
• Passion for personal development, student transformation, and creating programs that make a lasting impact
• Strong curiosity, creativity, and ability to learn quickly and adapt
• Demonstrated integrity, humility, and positive team energy
• Ability to work independently while aligning on key decisions
• Strong organizational memory and ability to retain and apply context

Preferred:

• Public speaking, presentation
• Experience working in or with higher education institutions, particularly in study abroad or international education
• Understanding of student development theory and faculty-led program dynamics in higher education settings
• Familiarity with international program logistics and cross-cultural learning in international education
• Experience living or working abroad

Digital Proficiency:

• CRM systems (e.g., Monday.com)
• Google Suite
• Email marketing and content tools (e.g., Mailchimp, Canva)

WHY JOIN SEAGULL?

• Join a purpose-driven team that believes in doing things exceptionally well
• Work side-by-side with the Seagull Team to shape Seagull’s next chapter
• Take ownership of your work, your ideas, and your future within the organization
• Help build a company that challenges the status quo in international education

BENEFITS

At Seagull Institute, we believe in investing in our people. While we are a lean, mission-driven organization, we are proud to offer:

• Paid Time Off: 5 weeks annually, including 2 weeks during the summer, 2 weeks over the Christmas holiday period, and 1 additional floating week to be used at your discretion
• Remote Flexibility: Partial remote work is possible between programs.

PHYSICAL FACTORS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this position, the employee is regularly required to sit for extended periods of time; use hands to finger, handle, or feel the computer; reach with hands and arms, and talk or hear. The employee must occasionally lift and/or move up to 25 pounds.

ELIGIBILITY

For US Applicants ONLY: individuals must live in the Chicago area and have the ability to work in the US (US citizenship, Green Card or OPT).

DISCLAIMER

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.

EQUAL OPPORTUNITY STATEMENT

All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

TO APPLY:

Submit your application here:

Job Types: Full-time, Part-time, Apprenticeship, Internship / Co-op
Contract length: 6 months

Pay: From $17.60 per hour

Expected hours: 10 – 20 per week

Work Location: Hybrid remote in Toronto, ON (Toronto District)