Jr. Accounting Coordinator

JOB SUMMARY

Coordinates accounting and financial administrative activities at the project and corporate level. Supports Sr. Accountant and Intermediate Accountant with day to day accounting tasks, as well as, supports Project Controls and Operations teams with accounts payable and receivable. 

ESSENTIAL SKILLS AND RESPONSIBILITIES

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily:

• Prepare monthly, quarterly, annual financial reports, together with the year-end, audit schedules, cost reports and reconciliations and management reports;
• Manage accounts payable- data entry, approval collection, payment runs by cheque or EFT;
• Three way matching of invoices and supporting receiving and purchase order process;
• Assist with monthly invoicing preparation and accounts receivable tracking and collections;
• Bank deposits, bank and credit card reconciliation;
• Manage timecard entry into the accounting system for employees and equipment;
• Processing and payment of any union dues and management of benefits of fringes associated with Staff and Craft employees;
• Prepare cheque runs and ensure all cheques are recorded in the general ledger;
• Filing of documents related to AP, AR and taxes;
• General Ledger coding and journal entries;
• Setup new vendors in Acumatica;
• Work with project personnel to expedite payables and resolve issues;
• Review, process, and control employee expense reimbursement requests; and
• Preparing reports from Acumatica and supporting Project teams with preparation of key performance cost reporting.

RECOMMENDED MINIMUM QUALIFICATIONS

The requirements listed below are representative of the knowledge, skill, and/or ability required:

Education and/or Experience

• Bachelor's Degree in a related field from an accredited institution and 1 year related finance and management experience and/or training in the construction industry

LANGAGE, MATH, AND REASONING ABILITY

• Ability to define problems, collect data, establish facts, and draw valid conclusions;
• Ability to read and interpret a variety of financial and detailed cost data reports;
• Ability to read and understand general business periodicals, professional journals, technical procedures, and governmental regulations;
• Ability to interpret a variety of instructions whether in written, oral, diagram or schedule form;
• Ability to deal with problems involving few concrete variables in non-standard situations;
• Ability to write business correspondence;
• Ability to write and verbally respond to common inquiries or requests from Management, co-workers, and vendors;
• Ability to effectively present information and respond to questions from Management,

co-workers, and vendors; - Ability to apply concepts of basic math; - Ability to work with mathematical concepts such as probability and statistics; - Ability to apply concepts such as fractions, percentages, ratio, and proportions to practical situations; and - Ability to interpret and understand an extensive variety of technical instructions in mathematical or a variety of business diagram forms.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is:

• Regularly required to sit, talk and hear;
• Regularly is required to stand and walk;
• Regularly required to use hands to finger, handle or feel; reach with hands and arms;
• Physically attend meetings;
• Travel to project offices offsite; and
• Specific vision abilities required by this job include close vision, peripheral vision, depth perception, ability to adjust focus and heavy computer usage.

ENVIRONMENTAL CONDITIONS

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. 

While performing the duties of this job, the employee is: 

• Working in an open cubical workstation or office;
• Working in office environment and subject to office noise;
• Travel to projects as needed; and
• Visits to project sites that involve exposure to outside weather elements.

CAREER PATH

For advancement, this individual must obtain the competencies and skills at the proficiency levels defined in the job description. See specific job descriptions for all requirements.

Typical Next Job Roles

Jr. Accountant

One-the-Job Training/Experience

Mentoring and training by Sr. Accountant and Intermediate Accountant