Junior Accountant / Bookkeeper (QuickBooks Desktop) — Part-Time

Job Title

Junior Accountant / Bookkeeper (QuickBooks Desktop) — Part-Time

Work Locations (Split Role)

• Client site (in-person): Avenue Road & Hwy 401 area, Toronto — 1–2 days per week (must be able to drive)
• Our office: Oshawa — 1–2 days per week (part-time office work)

Schedule

Part-time (approximately [15–30] hours/week). Must be available to attend the Toronto client site 1–2 days/week and work from our Oshawa office 1–2 days/week.

Role Summary

We are hiring a detail-focused Junior Accountant/Bookkeeper with 2–3 years of QuickBooks Desktop experience who can manage bookkeeping for multiple companies. The role includes monthly bank, investment, and full balance sheet reconciliations, accounts payable/receivable processing, document handling, and preparing organized working papers to send to the Accountant.

Key Responsibilities

• Use QuickBooks Desktop on Windows to maintain accurate books for multiple companies
• Enter and manage bills, invoices, payments, deposits, and adjustments
• Print cheques from QuickBooks Desktop with proper support and cheque sequence controls
• Prepare and post journal entries with clear descriptions and supporting documentation

Reconciliations (Core Requirement)

• Complete monthly bank reconciliations and resolve discrepancies
• Perform full balance sheet reconciliations for all balance sheet accounts, including:
• Bank and credit card accounts
• Accounts receivable / accounts payable
• Loans and lines of credit
• Accrued liabilities and prepaid expenses
• Other balance sheet accounts as assigned
• Perform monthly investment reconciliations including:
• Investment bank accounts
• Investment brokerage statements (matching activity to books)
• Track lines of credit and interest statements, maintain schedules, and ensure accurate postings

Payments & Online Banking

• Help set up and process bill payments through online banking (as required)
• Ensure payments are properly recorded and supported

Working Papers & File Management

• Prepare and send organized working papers to the Accountant (clear schedules, supporting documents, consistent folder structure)
• File personal and corporate statements in the office filing system
• Scan documents and save accurately to the correct client/company folders using standard naming conventions

In-Person Requirements

• Must be able to drive 1–2 days/week to the client’s office near Avenue Road & Hwy 401 (Toronto)
• Must be able to work 1–2 days/week in our Oshawa office

Required Qualifications (Must-Haves)

• 2–3 years experience with QuickBooks Desktop
• 2–3 years experience with bank reconciliations and balance sheet reconciliations
• Must be comfortable working with multiple companies in QuickBooks Desktop
• Must be able to work on Windows and use QuickBooks Desktop confidently
• Strong English communication skills (written and spoken)
• Strong attention to detail, organization, confidentiality, and deadline management

Nice to Have

• Experience with investment/brokerage reconciliations
• Experience in a bookkeeping/accounting firm environment
• Familiarity with creating schedules for loan/LOC tracking and interest allocations

How to Apply

Please send:

• Resume
• A short note confirming:
• Years of QuickBooks Desktop experience
• Experience with monthly bank recs + full balance sheet recs
• Availability to drive to Avenue Rd & 401 1–2 days/week
• Availability to work in Oshawa office 1–2 days/week

Job Types: Part-time, Permanent

Pay: $25.00-$30.00 per hour

Expected hours: 15 – 25 per week

Education:

• Bachelor's Degree (preferred)

Experience:

• QuickBooks: 2 years (required)
• Bookkeeping: 2 years (required)
• Journal entries: 2 years (required)

Language:

• English (required)

Work Location: Hybrid remote in Oshawa, ON L1G 4W5