Accounts Payable Associate

Role: Account Payable

Location: Toronto (Onsite)

Employment type: 3-month Contract

Job Description

Accounts Payable Operations

• Process high-volume vendor invoices accurately and in compliance with company policies.
• Review invoices for proper coding, approvals, and supporting documentation.
• Monitor and resolve invoice discrepancies, including price/quantity variances, missing PO numbers, and matching issues.
• Reconcile vendor statements and follow up on outstanding items.

Customer & Vendor Support

• Act as a point of contact for internal stakeholders and external vendors regarding invoice status, payments, and issue resolution.
• Manage shared inboxes, ensuring timely and professional responses.

Reporting & Analysis

• Support month-end close activities, including AP analysis and reporting.
• Identify trends in recurring issues and recommend process improvements.
• Assist with audit requests by providing documentation and explanations as needed.

Process Improvement & Controls

• Support standardization and optimization of Shared Services processes.
• Ensure adherence to internal controls, financial policies, and compliance requirements.
• Participate in system enhancements, testing, and continuous improvement projects.

Qualifications

• Post-secondary education in Accounting, Finance, Business Administration, or related field.
• 2–4 years of Accounts Payable or Shared Services experience.
• Strong understanding of AP best practices and three-way matching.
• Experience with ERP systems (Oracle) and proficiency in Excel.
• Exceptional attention to detail and accuracy.
• Strong communication and customer service skills.
• Ability to manage changing priorities in a fast-paced environment.