HR (Human Resources) Associate

Total Rewards, Workforce Planning & Labour Relations
Kingston Health Sciences Centre (KHSC)
Kingston General Hospital Site

Make a Meaningful Difference in People Services

At Kingston Health Sciences Centre (KHSC), our People Services team plays a vital role in supporting the incredible individuals who deliver patient care every day. We are seeking an HR Associate who is service-driven, detail-oriented, and thrives in a fast-paced, collaborative healthcare environment.

This is an exciting opportunity to join a dynamic HR team and contribute to a high-volume, mission-driven organization where your work directly impacts employees, leaders, and ultimately, patient care.

About the Role

Reporting to the Supervisor, Total Rewards, the HR Associate provides integrated operational support across multiple People Services portfolios, including Total Rewards, Workforce Planning, and Labour Relations.

As the first point of contact for internal and external HR inquiries, you will play a key role in ensuring a responsive, consistent, and high-quality HR service experience.

You will work within a unionized environment, collaborating closely with HR colleagues and using multiple HR information systems to deliver accurate, timely, and compliant support.

What You Will Do

Deliver Responsive HR Service

• Manage shared HR inboxes and triage incoming inquiries
• Assess priority levels, assign requests, and ensure timely follow-up
• Maintain high service standards for internal and external clients

Support Employee Data & HR Systems

• Enter, update, and maintain employee information across HR systems (e.g., HRIS, ATS, LMS)
• Process employee lifecycle transactions and documentation
• Ensure records are complete, accurate, and audit-ready

Provide Frontline HR Guidance

• Respond to inquiries related to HR policies, collective agreements, and Total Rewards programs
• Support employees and leaders in navigating HR processes and documentation
• Assist with recruitment and onboarding coordination activities

Contribute to Reporting & Compliance

• Generate routine HR reports and track key HR timelines
• Support audit readiness and compliance processes
• Assist with expense submissions, union billing, and ad hoc reporting

What You Bring

Education & Experience

• 3-year advanced diploma in Human Resources, Business Administration, or related field
• University degree preferred
• Minimum 1 year of relevant experience in an HR or administrative environment

Technical & Functional Skills

• Strong data entry skills with a high level of accuracy and attention to detail
• Experience with HR systems (e.g., SAP, ATS, LMS) and Microsoft Office
• Ability to manage high volumes of work and competing priorities

Knowledge & Abilities

• Understanding of HR processes, employment policies, and collective agreements
• Strong communication skills with the ability to support diverse stakeholders
• Excellent organizational and time-management skills in a fast-paced environment
• Analytical mindset with problem-solving abilities

Professional Qualities

• High level of discretion and professionalism with confidential information
• Customer-service orientation with a focus on responsiveness and quality
• Strong collaboration skills and ability to work across teams

Why Join KHSC?

• Impactful work supporting healthcare employees and patient care
• Collaborative HR environment with exposure to multiple People Services portfolios
• Opportunities for growth within a large, complex healthcare organization
• Competitive salary and comprehensive Total Rewards package

Position Details

• Status: Full-Time
• Salary: $67,901.93 – $81,482.90 per year (Class 3) + benefits/pension
• Union: Non-Union
• Location: Kingston General Hospital Site, 76 Stuart Street, Kingston, Ontario

Additional Requirements

• Proven ability to attend work regularly
• Satisfactory criminal reference check and vulnerable sector screening

Join Us

If you are a highly organized, service-focused HR professional looking to grow your career in a collaborative and impactful environment, we encourage you to apply.

KHSC is located on the ancestral lands and waters of the Anishinaabeg and Haudenosaunee and serves a wider geographical area that encompasses many Indigenous communities including Tyendinaga, Katarokwi, as well as communities within the Weeneebayko Area Health Authority. As we partner in care, discovery, and learning to achieve better health outcomes for our communities, KHSC is committed to actively advocating for and acting upon the Truth and Reconciliation Committee’s Calls to Action on Health.

Unless specifically stated, all job postings are for existing positions at KHSC. KHSC is committed to recruitment practices that support and contribute to building a respectful, diverse and inclusive workplace in compliance with legislation such as the Employment Standards Act and Accessibility for Ontarians with Disabilities Act. We welcome all applications from women, racialized persons, persons with disabilities, Indigenous Peoples, persons in the 2SLGBTQIA+ community, and members of other equity deserving groups.

Kingston Health Sciences Centre may use artificial intelligence systems to assess and screen applicants. All hiring decisions are made in accordance with KHSC policies and applicable employment legislation.

We thank all applicants, but only those selected for next steps will be contacted. Kingston Health Sciences Centre is committed to inclusive and accessible employment practices. If you require an accommodation to fully participate in the hiring process, please notify the Recruitment Team.