Junior Accounts Payable Clerk

POSITION PURPOSE

Support day-to-day accounts payable, employee expense processing, and vendor reconciliation activities to ensure accurate and timely financial processing.

MAIN RESPONSIBILITIES

• Process vendor invoices using 3-way match (PO, goods receipt, and invoice).
• Follow up on invoice discrepancies and missing approvals.
• Process employee expense reports submitted through Excel and Employee Expense software.
• Review receipts and ensure expenses comply with company policies.
• Reconcile corporate credit card transactions in Employee Expense software.
• Perform vendor statement reconciliations and resolve outstanding items.
• Monitor and clear GR/IR (Goods Receipt / Invoice Receipt) balances.
• Communicate with vendors and internal departments regarding invoice or payment issues.
• Support month-end accounts payable closing activities.
• Maintain organized electronic records and supporting documentation.
• Perform routine administrative and clerical accounting tasks to support the finance department.
• Other administrative duties as assigned

QUALIFICATIONS & EXPERIENCE

• 1–3 years of accounts payable experience
• Basic understanding of 3-way matching and reconciliations.
• Advanced Excel skills: VLOOKUP, pivot tables, sorting, filtering, and reconciliation of large data sets.
• Experience with accounting systems (Sage 50 is beneficial)
• Experience with ERP Systems (Enterprise Resource Planning)
• Experience with Employee Expense software is an asset. (Zoho specifically)
• Good attention to detail and organizational skills.
• Ability to manage routine transactional work accurately and on time.

REPORTING TO

Accounting Manager

COMPENSATION

• The annual compensation range for this position is $50,000 - $55,000 compensated upon experience.

VACANCY STATUS AND LOCATION

This vacancy is a new position at Maxxit System Inc. This role will require 4 days per week on site at the Toronto Office and one day work from home

INCLUSION AND EQUAL OPPORTUNITY EMPLOYMENT

Maxxit is an equal opportunity employer and committed to fostering diversity and inclusion in the workplace. We are committed to fair employment practices, and all qualified applicants will receive consideration for employment. We offer accommodation for applicants with disabilities, as required throughout the recruitment process. Accommodation is available on request for candidates taking part in all aspects of the selection process.

RECRUITMENT AND SELECTION PROCESS

All applications submitted are reviewed in detail by our HR team. In certain aspects of the hiring process artificial intelligence (AI) tools may be used, specifically for screening and assessments. These tools support our team and are used to help bring relevant criteria to the foreground and do not replace human judgment. We are committed to using AI responsibly, fairly, and in compliance with applicable employment and anti-discrimination laws.

We appreciate your interest in working with us; however, only those applicants selected for interviews will be contacted. Interviewed candidates will be notified of the hiring decision within 45 days of their final interview.