Program Coordinator, Graduate Programs

This competition is open to all applicants however; internal candidates and applicants who were former employees of the University of Alberta will be given priority consideration before external candidates. Please log in to verify your internal candidate status.

This position has an expected end date of August 31, 2029.

Location - This role is in-person at North Campus Edmonton.

Position Summary:

Reporting to the Manager, Faculty of Medicine & Dentistry (FoMD) Research Training Programs, you will provides Faculty-level coordination and analytical support for graduate program operations within the FoMD.

You will use institutional data and program information to support decision-making, program planning, and effective program delivery. It contributes to the development and maintenance of data tracking, reporting, and analysis processes related to student progression, enrollment, and overall program performance.

The position will also support the coordination of admissions and funding processes across FoMD graduate programs and provides guidance to ensure consistent application of Faculty requirements. It also contributes to financial coordination, system updates, and the development of resources and tools that support program operations and the graduate student experience.

The Faculty of Medicine & Dentistry is one of the world’s top academic health science centres. With 21 departments, multiple research institutes and centres, and a focus on excellence in education, research, and clinical care, the faculty trains outstanding medical and dental professionals and drives global health innovation in collaboration with partners across sectors.

• Monitor graduate student progression, enrolment, milestones, leaves, withdrawals, and completion using institutional data systems.
• Develop and maintain datasets, reports, dashboards, and analyses related to student outcomes, awards, funding, and program performance.
• Coordinate Faculty graduate awards and support consistent admissions and award administration across programs.
• Provide guidance to departments and program coordinators on student funding, payments, policies, regulations, and compliance requirements.
• Support Faculty-wide graduate program initiatives, operational planning, stakeholder communication, and coordination with the College of Health Sciences.

• Maintain graduate program resources, databases, forms, calendar information, supervisor records, and guidance materials for students, faculty, and staff.

• Undergraduate degree in a related field; equivalent combinations of education and experience may be considered

• Experience working in a post-secondary environment, preferably supporting graduate programs or academic administration
• Familiarity with university policies, procedures, and systems (e.g., Campus Solutions or similar student information systems)
• Experience with data tracking, reporting, and basic analysis using spreadsheets or reporting tools
• Ability to interpret and apply policies and procedures accurately
• Strong organizational and coordination skills, with the ability to manage multiple priorities and deadlines
• Strong communication and interpersonal skills, with the ability to work effectively with diverse stakeholders
• Ability to maintain confidentiality and adhere to FOIPP and records management requirements

Application Instructions

Click "Apply Now" to submit your resume and cover letter.

This position is subject to all applicable terms and conditions of the collective agreement between the Governors of the University of Alberta and the Non-Academic Staff Association (NASA).

This position offers a comprehensive benefits package.

The University of Alberta acknowledges that we are located on Treaty 6 territory, and respects the histories, languages and cultures of First Nations, Métis, Inuit and all FirstPeoples of Canada, whose presence continues to enrich our vibrant community.

The University of Alberta is a community of knowledge seekers, change makers and world shapers who lead with purpose each and every day. We are home to over 14,000 faculty and staff, more than 40,000 students and a growing community of 300,000 alumni worldwide.

Your work will have a meaningful influence on a fascinating cross-section of people - from our students and community members, to our renowned researchers and innovators, making discoveries and generating solutions that make the world healthier, safer, stronger and more just. Learn more.

At the University of Alberta, we are committed to creating an inclusive and accessible hiring process for all candidates. If you require accommodations to participate in the interview process, please let us know at the time of booking your interview and we will make every effort to accommodate your needs.

We thank all applicants for their interest; however, only those individuals selected for an interview will be contacted.

All University employees have a responsibility to foster a workplace that prioritizes safety in all its forms—physical, cultural, and psychological. This is achieved by promoting a safe environment, adhering to all safety laws, policies and procedures, completing all required safety training, identifying hazards and implementing controls, reporting incidents, and contributing to a culture of belonging and respect, while endeavoring to ensure that all colleagues feel valued and safe to express their thoughts, perspectives and concerns.

The University of Alberta is committed to creating a university community where everyone feels valued, barriers to success are removed, and thriving connections are fostered. We welcome applications from all qualified persons. We encourage women, First Nations, Métis and Inuit persons, members of visible minority groups, persons with disabilities, persons of any sexual orientation or gender identity and expression, and all those who may contribute to the further diversification of ideas and the University to apply.

L’Université de l’Alberta s’engage à créer une communauté universitaire où chaque personne se sent valorisée, où les obstacles à la réussite sont éliminés et où des connexions enrichissantes peuvent se développer. Nous accueillons les demandes de toutes les personnes qualifiées. Nous encourageons les femmes; Premières nations, Métis et Inuits; membres des groupes minoritaires visibles; personnes handicapées; personnes de toute orientation sexuelle ou identité et expression de genre; et toutes les personnes qui peuvent contribuer à la diversification des idées et à l'université à postuler.